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Annual Meeting Volunteers

SER is looking for Student and PostDoc Members to serve as Meeting Volunteers at the 2023 Annual Meeting in Portland, Oregon, June 12-16, 2023.

Each accepted volunteer will be required to work 11-13 hours during the course of the meeting. Complimentary meeting registration will be offered in exchange for volunteer hours. Applicants must be current Student and PostDoc members of SER. 

Applications will be accepted beginning on Wednesday, March 15th at 10:00 am MST, 12pm EST. Applicants will be required to indicate their top 12 time preferences for volunteering. Positions are limited and fill quickly. We encourage you to plan in advance your preferred options and to make sure your membership is current. To renew your membership, click here.  You can view the full volunteer schedule by clicking on the ‘Volunteer Schedule’ box.

Applicants will be notified by Wednesday, March 31, 2023 of their involvement in the program.


Position Descriptions:

Floating AM/Floating PM
The purpose of this position is to fill in when additional help is needed or to complete any tasks that may come up. Possible tasks could include crowd control, directing traffic during breaks, etc.

Poster Session Setup and Take Down
Responsible for helping with set up, take down and directing presenters and participants of poster sessions.

Registration Desk
Responsible for registration set up and member check in.

Session/Plenary Room Monitors
Monitor Plenary, Symposia, CCS, Breakfast, Lunchtime Sessions during the meeting Monday-Friday. Serve as a point of contact for session chairs should they need assistance and conduct multiple room counts throughout the session.

AM/PM/Evening Workshop Check-In
Workshops will be held on Tuesday, June 14th.  Volunteers will be responsible to checking in and directing participants.

Directional Person
Responsible for familiarizing yourself and directing participants to session rooms in different areas of the hotel in between session times.

Name Tags
Responsible for helping prepare the name tags for registrants.

Coordinate volunteers by ensuring there is a room monitor in each room, providing room count cards to volunteers, collecting room count cards at the conclusion of the assigned session, and passing submitting details to the Administrative Volunteer Coordinator.